Rename Parts of the Filenames in Google Drive, Dropbox and OneDrive

Vikas Medhekar
Updated on

If you’re regularly using your cloud account to store, sync and share files, you’re no stranger to the problem of misleading and incorrect file names. As you work with more and more people or sync your files across different devices at home and office, poorly named file names can cause a lot of mess, confusion and waste time. Renaming parts of file names can be a simple and straightforward job, if done the right way. As there’s no in-house feature in Google Drive, Dropbox or OneDrive to rename files, third-party solutions can come to your aid. Cloud File Renamer is one such tool that helps you simplify the job with 100% safety and accuracy.

What’s Cloud File Renamer & What Renaming Rules It Offers?

Cloud File Renamer is a browser-based batch file renaming platform. It does what it promises- batch rename your files on major cloud platforms in a secure, easier and quicker way.

CFR supports plenty of file renaming criterias to choose from. The supported renaming criterias are as follows:

  • New Name: Use this naming criteria to automatically specify a new name for your files.
  • Replace Text: Use this naming criteria to find a specific text into your file names and replace it with another keyword. You can replace the first instance, last instance or all instances of that keyword. While using this rule, you can also choose whether you want to ignore the case or not. For example: There are circumstances when you want to find a specific keyword in upper case only. In that case, you need to uncheck the Ignore case checkbox.
  • Remove Text: Use this naming criteria to remove a specific keyword from your file names. Much like Replace Text, you can specify whether you want to remove first, last or all instances of the text. Again, you can check the Ignore Case checkbox to remove all instances rather than those that match the exact case.
  • Trim Text: Trim text is a useful function that you can use if your file names are too long. For example: You can shorten the length of your file names by deleting unnecessary text from the start or end. Just specify a numeric length in the textbox and choose whether to trim the text from the start or end.
  • Suffix: Suffix is the additional text you want to insert into the file names at the end.
  • Prefix: Prefix the additional text you want to insert into file names. Unlike suffixes, prefixes are added at the beginning of the file name.
  • Numbering: Use this option to add numbering to your file names. With CFR, you can add numbering followed by a separator character of your choice. To add numbering at the end of the filename, select “At the end” option. To add numbering at the beginning, select “At the beginning”.
  • Insert At: Use this option to insert a text into your file names. You can insert a text at any position of your choice.
  • Lower Case: Use this option to turn your text into lowercase.
  • Upper Case: Use this option to turn your text into uppercase.
  • TItle Case: Title case capitalizes each word into your sentence. This text case is mostly used for headings and titles. Use this renaming criteria to convert your text to title text.
  • Swap: Swap option lets you change the character positions. For example: If your filenames contain a separator character, you can swap texts before the separator character to the text after the separator character, and vice versa.

Is Cloud File Renamer Safe?

Cloud File Renamer is 100% safe and secure. Just link your Google Drive, Dropbox, OneDrive or any other account using the official APIs provided by the cloud provider. CFR does not ask for or store your confidential login details such as passwords. Instead, you’re redirected to the Google login page to enter these credentials.

How Do I Access Cloud File Renamer & Add My Cloud Account?

You can access Cloud File Renamer from any device of your choice. It doesn’t require any special download. You can access the website straight from your browser no matter which operating system you use or which hardware you’re using. All you need is just an Internet connection.

  1. Sign up on the Cloud File Renamer website.
  2. Click on the Drive, OneDrive, Dropbox or S3 icon on the top depending on which cloud platform you want to scan.
  3. Click on the Add New Drive.
  4. If you’re already logged in to your cloud account on the browser, you’ll be asked to provide the required permission (Click on Yes or OK button). If you’re not logged in, you will be redirected to your cloud provider’s login page to login and then provide the required permission.
  5. Once you’re done, your files will be listed on the left-hand side panel.
  6. To rename files from the sub-folders, check the box labeled Include subfolders(s).
  7. Check the folders that contain files you want to rename.
  8. Click on “Load files”.

How Do I Rename Parts of File Names Using CFR?

As discussed earlier, CFR provides plenty of file renaming criterias to choose from. You can choose a renaming rule depending on what you’re trying to accomplish.

For example:

1) To replace specific characters into your file names, use the “Replace text” renaming criteria.

  1. Select the “Replace text” option from the drop-down box.
  2. Type in the keyword you want to search in the “Find” textbox. For example: coronavirus
  3. Type the keyword you want to replace with in the “Replace With” textbox. For example: corona
  4. If you want to only replace the first or last instance of that keyword, choose “Replace first” or “Replace last” respectively. To replace all the instances of that keyword, choose the “Replace all” option.
  5. Click on Add Rule.

2) To insert a new text into the file names, use the “Insert At” renaming rule.

  1. Select “Insert at” from the drop-down box.
  2. In the “Insert text” textbox, type in the text you want to insert into your filenames. For example: web
  3. Type in the character position in the “Position” textbox. For example: To insert the word “web” at 3rd position into filenames, type “3” (without quotes).
  4. Click on Add Rule.

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